AP Schedule

This page sets the weekly AP schedule and the daily open invoice log. It is the standing rhythm once AppFolio is deployed for the whole office. During rollout, REA double-books every invoice in both MRI (our old AP system) and AppFolio.

For full invoice intake, REA posting, Smart Bill Entry, and approval detail, see the AP Processing Workflow.

Open Invoice Dashboard Open Invoice Dashboard for comparison analysis

Weekly Schedule

Day	Person	Tasks
Daily	REA	Post invoices to MRI and AppFolio
Daily	In-house controllers	Post mortgage payments
Daily (end of day)	Rachana or REA	Save the open invoice report to the Open Invoice Log folder
Bi-weekly	Lily	Pull online utility account billing
Tuesday	Marsha (REA)	Review the open invoice list
Wednesday	Anna, Mike, Rachana	Review open invoices, then review with Lily and Randy for check-cutting input
Thursday	Odeirre, Dee	Cut checks and make payments
Friday	Mike, Anna, Rachana	Review open invoices and use open invoice dashboard to compare changes between Wednesday and Friday

Daily Open Invoice Log

At the end of each day, Rachana or REA saves the MRI open invoice report to the Open Invoice Log folder. This gives the Tuesday and Wednesday reviewers a dated snapshot of every open invoice.

Save Location

Z:\Shared\BBT Asset Management Inc\Accounting\REA_Invoices\Open Invoice Log

Save each export as yyyymmdd.xlsv (for example, 20260603.xlsv).

• DirectoryREA_Invoices/

  • DirectoryOpen Invoice Log/

    • 20260603.xlsv
    • 20260602.xlsv
  • Directory06-03-2026/

    • …

Steps: Export the Open Invoice Report

1. Open MRI Query
   From the MRI home screen, click MRI Utilities, then MRI Query.

   

2. Load the saved query
   Click Select Query, choose OPENINVLOG (LOG OPEN INVOICE), then click Select.

   

3. Run and export
   Click Execute to run the query, then click Export Excel.

   

4. Save the file
   Save the export to the Open Invoice Log folder using the yyyymmdd.xlsv format.