Queue

The Queue holds every document Roz is working on, on this PC. A document stays here until you file it or remove it.

Add Files

• Drop files or a whole folder anywhere on the page.
• Or click Choose files or Choose a folder.
• Roz takes PDF, Word, Excel and image files, up to 400 MB each. Other files are left out and listed with the reason.

When the upload is done, the new files are ticked on the To process tab, ready for the next step. When documents are already waiting, the drop area shrinks to one row.

To split a scan first, click Split scans. See Splitter.

Process Documents

1. Select documents
   Tick the boxes on the To process tab. Tick a group’s box to select the whole group. Clicking a row opens the document instead. See Look at a Document.

2. Pick how to process them
   Choose an option next to Process as.

   

3. Set a property or type (optional)
   For Automatic and Document, pick one Property for all. For Document, you can also pick one Type. Leave Auto to let Roz decide.

4. Click Process
   The button says how many and how, for example Process 8 as Automatic. Roz switches to the Review tab. You can keep working while Roz reads them.

While Roz works, a Processing bar shows at the top with Cancel. Each document shows its stage:

Stage	Meaning
Waiting	Waiting for the documents ahead of it.
Processing	Being read now.
Finishing	Read. Roz is checking the batch as a whole before it is ready.
Ready	Ready to review. Click Review.

Roz also tells you when they are ready, with a notice and a Windows notification.

Process as	Use it for
Automatic	A mix. Roz reads each one and sends it to its page: Invoice, Mortgage, Property Tax or Document.
Invoice	Vendor invoices.
Mortgage	Mortgage statements.
Property Tax	County tax bills.
Document	Leases, amendments, notices, estoppels and other documents.

Pages need work first?

Select PDFs and click Split pages to open them in the Splitter. You can split, reorder or remove pages there. The original items move to Trash.

PDFs added here or taken from the Inbox are turned upright when they are processed, like in the Splitter. This follows Settings > Splitter > Turn pages upright. Back to To process gives back the file as it arrived.

Look at a Document

Each row shows page 1 of the document. Click a row to open it.

• Use the page viewer as on the review pages: page arrows, Fit page / Fit width, Magnifier and Full size.
• Extracted text at the bottom shows the text. Before processing, it shows only the text already in the PDF. Scans are read when you process them.
• Up and Down arrows, or the arrows at the top, move through the list.
• Review in opens the document on its review page. It shows once the document is processed.
• Download saves the file. Press Esc to close.

Tabs

Tab	What is in it	Buttons
To process	Documents waiting to be read.	Split pages, Remove, Process
Review	Documents read and waiting for you to check them.	Remove, Back to To process
Failed	Documents Roz could not read, with the reason. The count turns red.	Remove, Try again
Filed	Documents you filed or emailed. Kept for 14 days.	Reopen
Trash	Documents you removed. Kept for 7 days.	Restore, Delete forever

Each group shows where the documents came from: split in the Splitter, from the email inbox, or added here. Click the arrow next to a group to fold it. Collapse all and Expand all fold or open every group. A red Duplicate tag means the same file is already in Roz.

Review Tab

A green Ready to review bar shows how many documents wait on each type’s page: Invoice, Mortgage, Property Tax and Document. Click a button to open that page. Each row also has a Review button.

Processed a document the wrong way? Select it and click Back to To process. It goes back as it arrived, and you can process it again.

Filed Tab

Each row shows where the document went: server, this PC, Monday, or email.

Review and File Check each card, then file it.